Release Decision Record

LMU/COICP Example

Release Decision Record Example

Record the LMU/COICP RC-001 release decision, rationale, evidence considered, accepted risks, follow-up, decision authority, and decision boundary.

ES-110 Decision LMU Release Gate

Example AreaLMU/COICP

Current PageRelease Decision Record

FocusLMU release decision

UseRecord release decision and authority

Repository Areadocs/examples/lmu-coicp/release/

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Current Release Decision Record

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Example purpose

This artifact records the ES-110 release decision for LMU-COICP-RC-001.

The decision is deliberately limited. It allows controlled LMU internal engineering review while blocking operational pilot use.

Project

LMU Campus Operations and Incident Coordination Platform

Document control

Field	Value
Artifact owner	LMU COICP Product Owner
Primary reviewers	Product Engineer, Architecture Review Board chair, IT security reviewer, AI reviewer, Compliance reviewer, Campus Safety liaison
Status	Approved for LMU internal engineering review only
Last updated	2026-07-06
Related Engineering Stage	ES-110 — Release Readiness
Project workspace target	docs/project-workspace/release/release_decision_record.md

Candidate context

Field	Value
Candidate	LMU-COICP-RC-001
Planned deployment ID	DEP-LMU-COICP-2026-03-18-001
Planned review environment	LMU-COICP Internal Engineering Review Environment
Planned dataset	Spring Semester Synthetic Incident Dataset
Planned synthetic records	421
Planned reviewer accounts	24
Planned review window	March 18–22, 2026
AI Incident Summary	Disabled
Operational pilot	Not approved

Decision

LMU-COICP-RC-001 is not ready for operational pilot.
Approved only for LMU internal engineering review using the Spring Semester Synthetic Incident Dataset.

Decision rationale

Testing evidence shows that core workflow behavior exists and several normal-path checks pass.

However, release-sensitive defects remain open:

• evidence write failure behavior is unverified;
• access-control matrix testing is incomplete;
• invalid status transition validation has a known defect;
• emergency-boundary test is not fully formalized;
• build/test command evidence is incomplete.

These issues block operational pilot because they affect auditability, access control, workflow integrity, safety boundary, and repeatable verification.

Evidence considered

• docs/project-workspace/testing/testing_readiness_summary.md
• docs/project-workspace/testing/defect_log.md
• docs/project-workspace/testing/guardrail_verification.md
• docs/project-workspace/testing/ai_verification_record.md
• docs/project-workspace/integration/integration_readiness_summary.md
• docs/project-workspace/release/release_evidence_index.md
• docs/project-workspace/release/defect_and_risk_assessment.md
• docs/project-workspace/release/guardrail_release_review.md
• docs/project-workspace/release/ai_release_review.md
• docs/project-workspace/release/release_scope.md
• docs/project-workspace/release/release_conditions.md

Risks accepted

Risk	Accepted Only Under These Conditions
Internal engineering review may proceed despite incomplete verification.	Spring Semester Synthetic Incident Dataset only; 24 approved reviewer accounts only.
Retention uncertainty remains.	No production or sensitive records.
Access-control matrix incomplete.	No real users; approved reviewer accounts only.
Status validation defect open.	No operational workflow use.
Evidence write failure behavior unverified.	No operational pilot; no real incident records.
Emergency-boundary testing incomplete.	Synthetic Campus Safety scenario only; no emergency workflow.
AI workflow deferred.	AI Incident Summary disabled and out of scope.

Required follow-up

• Resolve DEF-003 evidence write failure verification.
• Complete access-control matrix testing.
• Fix and retest invalid status transition validation.
• Formalize emergency/prohibited category testing.
• Finalize build/test command evidence.
• Maintain AI Incident Summary as disabled.
• Reassess release readiness after defects are addressed.
• Repeat ES-110 before any operational pilot.

Decision authority

Role	Decision
LMU COICP Product Owner	Approve internal review only
Architecture Review Board chair	Block operational pilot
IT Security Reviewer	Block real-user pilot pending access tests
AI Reviewer	Approve with AI Incident Summary disabled
Compliance Reviewer	Approve synthetic data only
Campus Safety Liaison	Require emergency-boundary scenario before deployment and formal test before pilot
Product Engineer	Accept engineering follow-up

Decision boundary

This is not an operational release.

The approved activity is LMU internal engineering review only. ES-111 Operational Readiness may begin only for supporting that internal review scope.

Continue to Release Readiness Review

Record checklist results, review findings, actions, and readiness for ES-111.

Open Release Readiness Review →